The ability to quickly access information across the organisation is critical to enabling Council staff to deliver improved efficiencies and higher quality service.
At the same time, staff face increasing challenges in managing the growth in the volume of information recorded in both paper and electronic form. Compounding this challenge is the need to meet changing legislative and regulatory requirements across all forms of information.
The HP TRIM Electronic Document and Records Management System (EDRMS) is a proven, powerful and flexible system that enables Council to manage all forms of documents and to meet their statutory records management requirements. Implementing the TRIM EDRMS improves Council’s business process efficiency, enhances records integrity and increases overall staff productivity by providing staff with the ability to quickly and effectively access the information resources of the enterprise.
Civica's deep knowledge of local government when combined with its strong TRIM consulting and professional services team enables highly effective deployment of EDRMS capabilities to Councils.
The power of Council’s EDRMS is significantly enhanced when it interacts seamlessly with the organisation’s corporate information systems. Civica's Authority local government enterprise application is designed to manage all forms of council business processes. Documents are integral to effective business process management and Authority leverages the EDRMS facilities of TRIM to enable a single view of processes, transactions and supporting documentation.
The power and flexibility of HP TRIM, when combined with the Authority local government enterprise application delivers a single environment to effectively manage Council’s business operations and provides: a central register of the people Council deals with; a central register of property information; a corporate asset information system and a common workflow facility managing all business processes. These facilities are enabled with direct access to all supporting documentation recorded in the organisation’s TRIM EDRMS repository.

Benefits

Enables users to easily access and manage all paper and electronic documents across Council Powerful search facilities enable users to find the information they need quickly and effectively Enables full compliance with statutory records management requirements Effective, practical security to ensure that sensitive documents are only available to authorised users Ability to provide public access to documents as required within legislative requirements When deployed with the Authority local government enterprise application delivers a single environment that manages Council's business processes without any duplication of information

Kapish Web site:

Implement

Are you looking to implement HP TRIM / HP Records Manager (HP RM) for the first time?

Then look no further because Kapish are here to help every step of the way.

Implementing a new Electronic Document and Records Management System (EDRMS) can be daunting, even risky, without the right expertise and help. Our wealth of experience means that we can ensure all aspects of your new TRIM / HP Records Manager (HP RM) deployment is not only successful, but on time and within budget.

Our customers range from local, state and federal government agencies in Australia and around the globe, right through to industries such as Finance, Health, Education, Utilities, non-profit organisations, privately owned companies and more.

We support both centralised and decentralised TRIM / HP Records Manager (HP RM) implementations ranging in size from 5 to 5,000 users. Our experience includes performing new implementations of TRIM / HP Records Manager (HP RM) where no previous records management systems have existed, as well as migrating pre-existing systems across to a new TRIM / HP Records Manager (HP RM) environment.

Upgrade

Is your version of TRIM / HP Records Manager (HP RM) looking a little old and tired? Do you need to upgrade?

Kapish can assist with your TRIM / HP Records Manager (HP RM) upgrade, from planning to completion, at any or every stage of the project.

There are many advantages in upgrading your version of HP TRIM / Records Manager on a regular basis:

Product enhancements
New functionality
Better performance
More stability
Improved integration
A supported platform
Better support and more

The complexity of a TRIM / HP Records Manager (HP RM) upgrade varies depending on a number of environmental factors to your organisation. Whatever your TRIM / HP Records Manager (HP RM) setup and configuration is, we will bring real benefits to your upgrade. Our staff have experience in a wide range of technical environments and have assisted clients in literally hundreds of TRIM / HP Records Manager (HP RM) upgrades.

We provide our client with experienced staff to plan and perform individual tasks or the complete process of an upgrade to ensure a successful and hassle-free TRIM / HP Records Manager (HP RM) upgrade each and every time.

If you are planning an upgrade and would like to know more, contact us.

Health Checks

Like all systems, TRIM / HP Records Manager (HP RM) often needs a Health Check to ensure it is running at its optimal performance.

What is a TRIM / HP Records Manager (HP RM) System Health Check?

The purpose of a HP TRIM / HP Records Manager (HP RM) System Health Check is to perform a check-up on your current HP TRIM/Records Manager (HP RM) configuration. This solution is aimed at helping our customers maximise the operational effectiveness of their HP TRIM / HP Records Manager (HP RM) implementation and consider where the system is heading in the future.

Through a comprehensive review of your current HP TRIM / HP Records Manager (HP RM) configuration our expert consultants check the health of your configuration and assess the technical environment. Recommendations for optimising the HP TRIM / HP Records Manager (HP RM) configuration are then provided in a HP TRIM / HP Records Manager (HP RM) System Health Check Report.

So if your version of HP TRIM / HP Records Manager (HP RM) is starting to cough and splutter, call Kapish today to come in and perform a HP TRIM / HP Records Manager (HP RM) System Health Check.

Migration

Is your organisation looking to consolidate the number of information repositories it manages and migrate the information into TRIM / HP Records Manager (HP RM) but you’re not quite sure where to start or how to do it?

Kapish can assist in developing solutions and tools to successfully migrate information from an existing business application or network drive into TRIM / HP Records Manager (HP RM) while maintaining full data integrity and validity of the records.

A data migration could include the migration of data from a legacy system into HP TRIM / HP Records Manager (HP RM). Kapish will devise a solution to ensure the migration is not only successful but is delivered in a timely fashion.

Whatever you are planning or want to achieve, if it involves HP TRIM / HP Records Manager (HP RM), we are here to help.

Development

Off-the-shelf applications rarely address all your business requirements. That is why Kapish design and develop custom solutions to ensure you are always getting the best from HP TRIM / HP Records Manager (HP RM). We have skilled Consultants and Software Developers who can analyse your current processes and requirements to develop solutions which address your specific needs.

Custom Development Samples

Kapish perform a lot of custom development for our clients, taking full advantage of the TRIM / HP Records Manager (HP RM) integrations and wealth of information contained in the records depository. Below are just a few of the more recent custom developments that Kapish have designed.

Kapish TRIM / HP Records Manager (HP RM) Action Tracking Reports

Report on TRIM / HP Records Manager (HP RM) Actions in a simple and easy to use interface. Bring to life statistics in a huge array of report types and formats. The TRIM / HP Records Manager (HP RM) Action Tracking Report feature takes all the information from TRIM / HP Records Manager (HP RM) actions and procedures and formulates them into easy to understand and analyse reports and graphs.

KPIs are effortless with Kapish TRIM / HP Records Manager (HP RM) Action Tracking Reports, presenting Action statistics by Organisation, Groups, People, Action Types or Dates. Report in real-time on fundamental business processes and act on the information in a timely fashion.

Kapish TRIM / HP Records Manager (HP RM) Project Management Tool

Need to create the same set of folders and documents as the backbone for all your new projects in TRIM / HP Records Manager (HP RM)? Want to easily assign the Project Team and Managers to this project structure with a few simple clicks? The Kapish Project Management Tool was custom designed especially to do just that.

The standard project folder structure is created for the user when they create the top-level Project folder, then the Kapish TRIM / HP Records Manager (HP RM) Project Management Tool goes to work and creates all the sub-folders and template documents within the project folder automatically.

Enforce naming conventions and apply security automatically to each and every corporate project folder with no additional work or effort for the end users. Another successful custom development by Kapish designed to meet a specific business need.

If you have a unique business process or requirement involving HP TRIM / HP Records Manager (HP RM) that can’t be addressed with commercial off-the-shelf software, then contact Kapish today to discuss a possible custom software development.

Integration

Want TRIM / HP Records Manager (HP RM) integration with other business applications? Kapish embraces interoperability as a core element of business innovation and best practice.

We develop your systems to work together to deliver services in a seamless, uniform and efficient manner across multiple business units and information technology systems.

The benefits of integrating business applications with HP TRIM / HP Records Manager (HP RM) are enormous, and deliver rewards such as:

Increase in data accuracy and reduction of out-of-date information
Added value through reusing existing information
One-click access to information stored in other systems
Storing documents in a controlled environment, version control, retention, security etc
Minimise duplication of effort, by not double handling information
Access to more information from the one interface
Reduction in time spent moving between business applications
Improved accountability and transparency

Contact Kapish to discuss your next integration project.